Executive Assistant - Chief Financial Officer

Provides office management and administrative support for a Chief Officer. Prioritizes and performs work independently, managing numerous diverse tasks with confidentiality, self motivation, problem solving, interpersonal and conflict management skills. Works under continual deadlines. Interacts with a broad range of district staff and community clientele, developing and promoting strong community relations.
MINIMUM EDUCATION / EXPERIENCE:
\- Associate's Degree
\- Three (3) years of experience supporting senior management
ESSENTIAL ENVIRONMENTAL DEMANDS:
\- Work is generally performed in a typical educational office environment with standard desk, equipment, fluorescent lighting and a moderate noise level.
ESSENTIAL PHYSICAL REQUIREMENTS:
\- Regular travel within school district boundaries
\- Occasional lifting of up to ten (10) pounds
\- Frequent sitting
\- Occasional bending, squatting, reaching and standing
\- Frequent use of hands, keyboarding and writing
\- Vision, auditory, and mental acuity within normal ranges
## Position Specific Information (if Applicable):
## Responsibilities:
\- Manage internal hiring process for department staff, including posting positions, scheduling interviews, initial employee onboarding, and provision of system and facility access.
\- Proofread, answer and compose routine correspondence, including board communications and other partner-related materials. Prepare selective summaries and any follow up actions for the staff.
\- Exercise sounds judgement in handling issues in the absence of Chief Officer, making decisions when appropriate, escalating urgent matters, and maintaining strict confidentiality in all communications.
\- Complete various forms, including purchase requisitions, supplier requests, shipping requests, travel expense reports, requests for payment, etc. in the District’s financial platform.
\- Assist Chief Officer by maintaining calendar, daily schedule, appointments, typing memos, agendas, correspondence, screening phone calls, answering questions from the public agencies, and district staff, redirecting calls to proper person/agency when necessary.
\- Other related duties as assigned.
\- Work closely with the Chief Officer on communication and coordination of
community volunteer BoE committee meetings. Includes limited attendance at evening (after hours) meetings, logistics of room setup and meal coordination, and maintaining strong volunteer relations.
\- Manage Board of Education (BoE) agenda items that pertain to the department through the District electronic board meeting platform.
\- Work closely with the Chief Officer on communication and coordination of
community volunteer BoE committee meetings. Includes limited attendance at evening (after hours) meetings, logistics of room setup and meal coordination, and maintaining strong volunteer relations.
\- Coordinate, plan and organize small- to large-scale meetings. Support  meetings, including the gathering and organizing of meeting materials and data, arranging meeting locations, handling logistics such as conference registrations, room reservations (internal and external), and local travel.
\- Assist with department budget preparation and monitoring.
## Certifications:
## Education:
Associate's Degree (Required)
## Skills:
Collaborative team player, Effective operation and appropriate use of personal computers, software applications, general office equipment and telephone systems, Effective oral and written English communication skills with a demonstrated ability to read and comprehend written, graphic, and verbal instructions, Has the ability to meet attendance standards and work the hours necessary to perform the essential functions of the job, Maintains a generally positive and professional attitude, Strong detail orientation, time management and organizational skills, Willingness and commitment to observe and model all District policies and procedures
## Position Type:
Regular
## Primary Location:
West Support Center
## One Year Only (Yes or No):
No
## Scheduled Hours Per Week:
40
## FTE:
1.00
## Approx Scheduled Days Per Year:
260 Work Days
• _(260 days indicates a year-round position.  Time off \[or Off-Track Days\] are then granted based on the position.  Any exceptions to the normal off-track time will be noted in the Additional Position Details section above, as scheduled work days.)_
## Minimum Hire Rate:
$24.84 USD Hourly
## Full Salary Range:
$24.84 USD - $42.54 USD Hourly
• _All salary amounts listed above are based on a full-time (1.0) FTE. If applicable, part-time salaries will be prorated according to the assigned FTE._
## Benefits:
This position is eligible for health, vision, dental, health savings account (HSA), flexible spending accounts (FSA), District paid and voluntary additional (supplemental) life and accidental death and dismemberment insurance, short and long-term disability, critical illness and accident voluntary insurance, employee assistance program (EAP), voluntary 401(k), 403(b) and 457 retirement plan options.
## Time Off Plans:
This position is eligible for paid vacation, sick and personal time.
## This position will be open until filled, but will not be open past:
June 30, 2026
### About Us
!
Proud to Be DCSD - 65 Years of Excellence
A career in Colorado's Douglas County School District is a chance to be part of something incredibly important and fulfilling.
Spanning over 850 square miles, Douglas County School District offers a variety of communities ranging from small rural farm towns to large and fast-growing suburban neighborhoods. At the heart of it all is a love and dedication to family and a unity of purpose around ensuring that each and every one of our community’s 61,000+ students receives the education needed to have the brightest future possible.
Unity of Purpose
DCSD’s Board of Education adopted the following goals for our school district – and our leaders, educators and support staff work diligently to incorporate these values in everything they do.
1\.       Academic Excellence
2\.       Outstanding Educators and Staff
3\.       Safe, Positive Climate and Culture
4\.       Collaborative Relations with Parents and Community
5\.       Financial Well-Being
Students Are at the Center of What We Do
In Douglas County, we know that working in education is more than a job - it’s a calling. Every day our dedicated team of educators guides our community’s future leaders by encouraging them to ask questions, explore new ideas, and solve problems. Our school leaders and staff put students first in everything they do and work hard to ensure that our educators have the tools they need to provide every student the best education possible.
Every Student is Unique
In Douglas County, we understand that no two students are the same. Each has a unique learning style and needs. We also know that students want and deserve multiple options for life after high school. We support all students, whether their goal is to go on to a four-year college, join the military, or directly enter the workforce. We have the programs and know-how to ensure our students are successful in whatever they choose to do after high school.
Every Employee Matters. Every Employee Contributes
From our school principals and licensed teachers to our nutrition services staff and bus drivers, all DCSD employees touch the lives of students and every employee contributes to their success.
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