Administrative Assistant - FIRE

About the Role
The Town of Castle Rock's future depends on the choices we make today. Join a team that values teamwork, cooperation, and quality communication while providing exceptional public service.

Responsibilities
- Performs routine and complex administrative duties in support of the Executive Assistant, the Executive Staff and department. Performs various copying, faxing, mailing and scanning duties. Maintains filing systems. Duties may include maintenance of department content on the Town’s website. May schedule appointments and maintain calendars for staff members. May register and make travel arrangements for staff member training/conference attendance
- Drafts, prepares, reviews and edits complex correspondence, reports, spreadsheets, inter-office memos and other documents. Tracks and inputs data in to various database systems. Maintains department filing systems. Reviews variety of documents for quality control
- Prepares for meetings. Compiles and organizes information, materials and food for meetings. Formulates and distributes meeting agendas. Schedules appointments and facilities. May take, prepare and distribute meeting minutes
- Assists with preparing Council and/or Commission packet materials. Reviews for accuracy, completeness and compliance with formatting standards and submittal deadlines
- Responsible to maintain and order administrative supplies
- Responds to internal and external customer inquiries, requests and complaints. Gathers appropriate information and responds to the customer in a timely manner via phone, email, mail or in person. May provide primary or backup front counter coverage to assist visitors and walk-in customers

Requirements
- an Associate's Degree in Business Administrative Support or a related field
- Three (3) years' progressively responsible experience in related field that includes customer service; or an equivalent combination of education, training, or experience. Fire and Rescue experience and Notary Public preferred

Benefits
- The opportunity to make a difference in our community
- Career Advancement Programs
- Employee well-being program
- Competitive total compensation with an excellent benefits package
- Free membership to the MAC or Recreation Center