Finance Manager

The Finance Manager is responsible for overseeing and directing all transactional and reporting activities within Accounts Receivable and Accounts Payable, serving as the primary resource for the entire General Ledger, and providing critical financial analysis. In this key leadership role, you will work closely with the Head of Finance to manage the day-to-day operations of the Finance Department, implement best practices, and support strategic decision-making. The ideal candidate is a proactive leader who will thrive in a detailed, fast-paced environment and is prepared to take ownership of the core financial reporting and planning functions of the company.

Key Responsibilities

Financial Planning, Analysis, and Strategy

• Lead the Financial Planning & Analysis function, including the development of the annual budget process across all departments.
• Conduct detailed variance analysis of actual results versus budget/forecast and provide actionable insights and recommendations to leadership.
• Manage daily cash flow and liquidity, optimizing working capital and overseeing banking relationships.
• Serve as a financial business partner to department heads (Operations, Sales, etc.) to drive cost efficiencies and evaluate new business initiatives.
• Prepare and present monthly financial forecasts for billing to Customers and Project Managers.

Accounting and Reporting Management

• Lead the month-end and year-end close processes, ensuring all financial statements are prepared accurately and in accordance with Generally Accepted Accounting Principles (GAAP).
• Manage and maintain the integrity of the General Ledger (GL), including preparing and reviewing complex journal entries and reconciling all balance sheet accounts.
• Direct and manage the entire Accounts Payable (A/P) process, ensuring proper PO matching, approvals, and disbursement of funds via checks, bank wires, and bill payments.
• Oversee and execute all Accounts Receivable (A/R) functions, including customer invoicing, collections, cash application, and performing A/R audits and reconciliations.
• Directly manage and execute employee payroll processing, ensuring strict compliance with all federal and state tax regulations and labor laws.
• Review and reconcile employee credit card purchases for accuracy and compliance with internal company policies.

Compliance, Control, and Administration

• Design, implement, and monitor internal financial controls and procedures to safeguard company assets and ensure data integrity.
• Coordinate and lead the financial audit process with external auditors and tax preparers.
• Own and execute all tax compliance matters, including the preparation and submission of Monthly Sales, Use, and Excise Tax Reporting for multiple states.
• Develop and update company finance and accounting policies and procedures documentation.
• Maintain all vendor information (W-9s, ACH), contracts, and necessary business licenses.
• Comply with all local, state, and federal government financial reporting requirements.

Qualifications & Skills

Required Skills & Experience

• Bachelor’s degree in Accounting, Finance, or a related field.
• Five (5) or more years of progressively responsible accounting experience, with at least two years in a management or senior-level role.
• Expert-level knowledge of Generally Accepted Accounting Principles (GAAP) and advanced bookkeeping.
• Demonstrated expertise with QuickBooks Online (QBO).
• Strong analytical, organizational, and leadership skills.

Preferred Skills

• Experience in project accounting (e.g., in the construction or logistics industries).
• Working knowledge of financial management tools such as Smartsheet and advanced proficiency in Microsoft Excel.
• Prior experience supervising or mentoring junior accounting staff.

Equal Opportunity Employer

The company is an equal opportunity employer and values diversity. All employment decisions are based on qualifications, merit, and business needs.

Job Type: Full-time

Pay: $75,000.00 - $85,000.00 per year

Benefits

• 401(k)
• Dental insurance
• Health insurance
• Paid time off

Work Location: In person