Secretary to Counseling Office

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Job Posting Title

Secretary to Counseling Office

Job Description

Provides clerical support to counselors and others in the high school counseling office. Develops and promotes good community relations among various community members and school clientele.

Essential Physical Requirements

• Occasional lifting, five (5) to twenty (20) pounds
• Frequent sitting and standing
• Occasional bending, squatting, reaching, and stooping

Responsibilities

Position Specific Information (if Applicable)

Respond to questions from a variety of internal and external sources (e.g. staff, other educational institutions, the public, parents and/or students, etc.).

Perform other related duties as assigned or requested.

Assist counselors in evaluating transcripts of incoming students; transfer grades and semester credit hours into the student information system.

Inform appropriate personnel of possible student course deficiencies; assist in addressing student course requirements.

Maintain a variety of manual and electronic student records; provide up-to-date reference and comply with regulatory requirements and established guidelines.

Perform enrollment and withdrawal activities (e.g. interpreting transcripts, updating automated student information system, etc.); ensure compliance with financial, legal, state, and/or federal requirements.

Prepare and process a variety of documents and materials (e.g. new registrations, transcripts and transcript requests, student employment verifications, withdrawals, etc.) and disseminate information to appropriate parties.

Provide a variety of documents (e.g. transcripts, ACT scores, college applications, etc.) at the request of current/former students and/or their parents.

Research discrepancies in student records to verify graduation status, ensuring the accuracy of information.

Certifications

Education

High School or Equivalent (Required)

Skills

Position Type

Regular

Primary Location

Castle View High School

One Year Only (Yes Or No)

No

Scheduled Hours Per Week

16

Fte

0.40

Approx Scheduled Days Per Year

205 Work Days

• (260 days indicates a year-round position. Time off [or Off-Track Days] are then granted based on the position. Any exceptions to the normal off-track time will be noted in the Additional Position Details section above, as scheduled work days.)

Minimum Hire Rate

$17.80 USD Hourly

Maximum Hire Rate

$22.63 USD Hourly

Full Salary Range

$17.80 USD - $27.45 USD Hourly

• All salary amounts listed above are based on a full-time (1.0) FTE. If applicable, part-time salaries will be prorated according to the assigned FTE.

Benefits

This position is eligible for voluntary 401(k), 403(b) and 457 retirement plans.

Time Off Plans

This position is eligible for paid sick and personal time.

This position will be open until filled, but will not be open past:

January 29, 2026