Administrative Assistant - Legal

About the position

Responsibilities

• Prepare and assist the Legal team with confidential correspondence, memoranda, reports, and other legal documents, including scanning, copying, and printing as needed.
• Read and analyze incoming mail, memos, submissions, and reports to determine their significance and plan their distribution.
• Assist with maintenance of the Company's records retention program which includes working with Company personnel to appropriately store new records with off-site storage vendor; searching and retrieval of documents as requested; destruction of records; and processing of monthly invoices.
• Assist with preparation of Board meetings, including preparing travel schedules, Board materials, and preparing and submitting travel expense reports.
• Assist in management of legal vendor electronic billing system.
• Assist with preparation and filing of documents for the formation, qualification, and dissolution of corporate entities.
• Assist with tracking and paying invoices of information and data related to business licensing and other licensing at Company properties.
• Assist with schedules and balance reports from NetJets.
• Assist with backup duties for the Executive Assistant to the CEO, as needed.
• Prepare documents for mailing.
• Arrange travel plans and itineraries, compile documents for travel-related meetings, and submit travel or other expense reports for the Legal team.
• Arranging meetings or programs for the Legal team which may include arranging for facilities and catering and issuing information or invitations, as needed.
• Manage calendars and schedule appointments.
• Work independently and within a team on special non-recurring and ongoing projects.
• Oversee special projects as assigned.
• Screen telephone calls for the Legal team as needed or necessary.
• Perform other duties as assigned or as necessary.

Requirements

• High School Diploma, or equivalent, is required.
• Minimum of five years' related experience in an administrative/secretarial position required.
• Proficiency in Microsoft Outlook, Word, Excel, PowerPoint, and Zoom required.
• Must have and maintain a valid driver's license unless otherwise noted.

Nice-to-haves

• Bachelor's or Associate's degree in business administration or equivalent is preferred.

Benefits

• Medical, Dental, Vision Plans
• Medical Flexible Spending Account
• Dependent Care Spending Account
• Lifestyle Spending Account
• Supplemental Term Life Insurance
• Critical Illness Plan
• Supplemental Short-Term Disability Insurance / AD&D Insurance
• Voluntary Long Term Care Insurance
• 401(k) Plan with company match